Bylaws - Page 2
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SECTION 3 - EXECUTIVE BOARD
1. MEETINGS
The Executive Board of this Association shall hold its meetings upon call by the President or upon call by six members of the Executive Board at such time and place as the President or the Executive Board members shall designate. Notice of all Executive Board meetings shall be given in writing as soon as practical to all Association members. All such meetings shall be open to all members as non-voting participants. Six members of the Executive Board shall constitute a quorum for the transaction of business, and, in case a quorum not be present at any meeting called by the President, a lesser number may adjourn from time to time, without notice other than by announcement at the meeting, until a quorum of the Executive Board shall attend any such adjourned meeting. Executive Board members may not designate proxies for voting on matters before the Board.
2. ELECTIONS
The Nominating Committee shall present for ratification by majority vote during the annual business meeting candidates for Secretary, Treasurer, the four regional Vice Presidents, and two at-large members all of whom shall serve a one-year term. If any nominee is not ratified, nominations shall be open from the floor for an election to fill that position. The immediate past-president is also a voting member on the Executive Board. When deciding on candidates for Vice President, the Nominating Committee shall give primary consideration to the nominee from each region. In the event that the nominees are not equally divided between the two political parties, one or more regions shall be asked to submit another candidate.
The President and President-Elect must be from different political parties. Should a vacancy occur in either the offices of President or President-Elect, the Executive Board shall appoint from within its own membership an individual of the same party as the departing officer to serve the remainder of the appropriate term. The vacancy thus created on the Executive Board shall be filled by appointment by the President of a member of the same political party as the departing officer.
SECTION 4 - COMMITTEE
Except as may be otherwise provided herein, all chairpersons and committee members (and all ad hoc committees), shall be appointed by the President.
1. SUBSTANTIVE STANDING COMMITTEES
The substantive standing committees of the Association shall be: the Business Services Committee, the International Relations Committee, the Voter Participation Committee, the Elections Committee, the State Heritage and the Securities Committee.
2. OPERATIONAL STANDING COMMITTEES
The operational standing committees of the Association shall consist of the Executive Board, the Nominations & Credentials Committee, the Awards Committee and the Corporate Affiliate Advisory Committee.
3. NOMINATIONS AND CREDENTIALS COMMITTEE
The President-Elect shall serve as its chair. The committee shall consist of the President, President-Elect and the immediate Past-President of the Association. The President shall have the option of appointing other members to the committee. The Committee shall be charged with soliciting candidates for the office of this Association, certifying the eligibility of the candidates thereof and promulgating rules for the conduct of elections.
At the winter meeting, the committee chair shall ask the regional vice-presidents to contact those within their regions for nominees for the next committee officers' appointments which shall be voted on during the upcoming annual conference business meeting.
During the Annual Conference, the President shall make appointments to this committee. The Nominations and Credentials Committee will be charged with soliciting candidates for the offices of this Association, certifying the eligibility of the candidates thereof and promulgating rules for the conduct of elections.
SECTION 5 - FISCAL YEAR
The fiscal year of the Association shall be July 1 to June 30. When the annual meeting falls after June 30, the President and Executive Board are authorized to maintain the operation of the Association at a level equivalent to the level authorized at the previous annual meeting.
